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Privacy Policy

This Privacy Policy (“Policy”) describes how cybreg collects, uses and shares the information you provide to us and the information we collect in the operation of our business and our website.

When we refer to cybreg or use “we”/”us”/”our” in this Policy, we mean cybreg Ltd.

We may change this Policy at any time by modifying this page. We encourage you to check this page from time to time to review any changes we make, as they are binding on you.

This Policy describes:

Information we collect

How we use the information we collect

How we share information with third parties

Storing your information and securing your information

Your choices and rights

Cookies

How to contact us and other important information

The information we collect and where we get it from

“Personal Information” means any information that can be used to identify you or that we can associate with you and that is in our possession or control.

We collect and process the following personal data about you:

Information you provide us with

We will process the personal data you provide to us, including when you send us an email or contact us through various channels, in the following way:

Subscribing to services on our Site: when you sign up for newsletters, fleet sheets, register for an event, provide legal services, or contact us with questions or respond to our communications, the personal information you provide may include your full name, title, phone number, email address and content, the date and time of your email correspondence, and information about your employer or your company.

In connection with the provision of legal services: if you are a client of cybreg, you provide us with personal data when you or the company you represent becomes a client. If you are not a client of ours, we may collect or obtain your personal information because you are involved in one of our client matters.

Application for employment: when you apply for a job with us, you may provide us with your full name, date of birth, nationality, education and qualification details, your gender, CV, photograph, passport details, marital status, home address and telephone number, mobile phone number and other details as stated in the application.

Information we otherwise collect about you

We also collect information about your use of our services or other interactions or communications with you. We may use various technologies to collect and store information when you browse our website. For example, we may collect information about the type of device you use to access our website, your IP address and geographic location, your operating system and version, your browser type, the content you view, the features you access on our website, and the web pages and terms you search for on our website. For information about how we use cookies and your options, please see our Cookie Policy.

Information we obtain from other sources

If you apply for a position with us, we may collect personal information regarding your past employment, qualifications and education, third party opinions of you, your past employment history and other information about you that is provided to us by a third party screening service.

Where we collect or obtain your personal data in connection with the provision of legal services, we may obtain information from third parties such as your employer, other parties who are related to the services we provide (e.g. counterparties in transactions), and other persons such as supervisory authorities and authorities. This information may include your name, contact information, employment information and other information relevant to the legal services we provide to our client.

How we use the information we collect

We may use your personal data in the following ways:

  1. to provide legal services to the relevant client;
  2. for marketing and business activities in connection with our legal services. This may include sending you newsletters, fleet sheets, legal news, marketing communications and other information that may be of interest to you;
  3. if you have applied for a position with us, to assess and process your application for employment;
  4. to meet the statutory and regulatory obligations that we must comply with;
  5. to establish, exercise or protect our legal rights or for the purpose of legal proceedings;
  6. to record and monitor your use of our website or our other online services for our business purposes, which may include analysing usage, measuring site performance and creating marketing communications;
  7. use them for our legitimate business interests, such as conducting business research and analysis, managing the operation of our website and our business;
  8. to investigate any complaints or queries you may have and
  9. to prevent and respond to actual or potential fraud or illegal activities.

We may also collect, process and share any statistics based on the aggregation of information we maintain, provided that no individual is identified from the resulting analysis and that the collection, processing and dissemination of such information is permitted by law.

Reasons for using your personal data

We rely on the following legal grounds for processing your personal data:

Consent – We may (but usually do not) need your consent to use your personal information. You can withdraw your consent by contacting us (see below).

Performance of a contract – We may need to collect and use your personal data in order to enter into a contract with you or to perform our obligations under a contract.

Legitimate interest – we may use your personal data for our legitimate interests, examples of which are set out above.

Compliance with laws or regulations – We may use your personal information as necessary to comply with applicable laws/regulations.

How we share information with third parties

We may also share your personal information outside of our company, which may include:

  1. Third party agents/suppliers or contractors who are bound by confidentiality obligations in connection with the processing of your personal data for the purposes described in this Policy. This may include, but is not limited to, IT and communications service providers.
  2. Third parties related to the legal services provided by us. These may include, but are not limited to, counterparties to transactions or litigation or other disputes, other providers of professional services, supervisory authorities, government agencies and stock exchanges.
  3. To the extent required by law, regulation or court order, for example, where we are required to disclose your personal data in order to comply with any legal obligation.

If we ever transfer your personal data outside of Europe, we will ensure that it is protected and transferred in a way that complies with the legal requirements that apply to that data. This can be done in various ways, e.g:

  1. the country to which we send personal data may be approved by the European Commission;
  2. the recipient may have signed a contract based on “standard contractual clauses” approved by the European Commission, which obliges them to protect your personal data;
  3. for a US recipient, may be a certified member of the EU-US Privacy Shield scheme; or
  4. In other circumstances, the law may allow us to transfer your personal data outside Europe by other means. In all cases, however, any transfer of your personal data will be in accordance with applicable data protection laws.

For further details on the protection of your personal data when transferred outside Europe (including model standard contractual clauses), please contact us using the details below.

Keeping your data and information secure

The length of time we retain your personal data varies and depends primarily on:

  1. the purpose for which we use your personal data – we will be required to keep the information for as long as necessary for the relevant purpose; and
  2. legal obligations – laws or regulations may set a minimum period for which we are required to retain your personal data.

We will ensure that personal data held by us is subject to appropriate security measures.

Your choices and rights

You have a number of legal rights in relation to the personal data we hold about you, which you can exercise by contacting us using the details below. These rights include:

  1. Get information about the processing of your personal data and access to the personal data we hold about you.
  2. Please note that there may be situations where we are entitled to refuse a request for access to copies of personal data. In particular, information that is subject to legal professional privilege will not be disclosed to anyone other than our client and with their permission.
  3. A request to correct your personal data if it is inaccurate or incomplete.
  4. Request that we delete your personal data in certain circumstances. Please note that there may be situations where you ask us to delete your personal data but we will be legally entitled to keep it.
  5. Object and request that we restrict the processing of your personal data in certain circumstances. Again, there may be situations where you object or ask us to restrict the processing of your personal data, but we will be legally entitled to refuse this request.
  6. In certain circumstances, to obtain certain personal data in a structured, commonly used and machine-readable format and/or to request that we transfer such data to a third party where technically feasible. Please note that this right only applies to personal data that you have provided to us.
  7. Withdrawal of your consent, although in certain circumstances we may be entitled to continue processing without your consent where we have a legitimate reason (other than consent) to do so.
  8. Lodging a complaint with the relevant data protection authority if you believe that we have violated any of your rights.
  9. Upon request, we will tell you which data protection authority is responsible for processing your personal data.

Cookies

Please click on the following link for information about our cookie policy.

How to contact us and other important information

If you would like more information about the collection, use, disclosure, transfer or processing of your personal information or to exercise any of the rights set out above, please contact us. You may do so by writing to: support@cybreg.cz.